Document Management Solutions
Document Management is a powerful electronic document management system used as an efficient method to scan, organize, and store different types of important files, documents, and images. All relevant data (graphic and text) is permanently archived. Files can be easily accessed, printed, or e-mailed. It has robust keyword search capabilities that are good for keyword searches in minute books or student records. It is great for attaching pictures to job applications, attaching driver’s license and social security cards to service orders, attaching photos to permits, and it easily retrieves copies of requisitions and purchase orders – or any detail behind checks. In a court environment, templates can be used to automatically pull case information from TnCIS into Document Management, and documents can be scanned and viewed for cases at the case level or at the party level and for delinquent taxes at the parcel level.
Check It is a check printing solution designed to completely print the face of accounts payable or payroll checks on blank check stock. This includes the account number, bank routing information, payment data, logo, and authorized signatures. It eliminates the need for pre-printed checks, and by using blank check stock the look of checks can be easily changed without purchasing new check stock. With Check It, security is not an issue as a login and password are required to access the module, an audit log is always running in the background keeping track of all check printing activities, a control number is printed on every check, and signatures are encrypted and require a login and password to unlock them.
Sign It is a form signing solution that is designed to electronically sign pre-printed laser forms including accounts payable checks, payroll checks, purchase orders, etc. With Sign It, security is not an issue as signatures are digitized and encrypted and a login and password are required to unlock them. An audit log is also always running in the background keeping track of all form printing activities.